You are hereby summoned to attend a meeting of the TOWN COUNCIL, to be held in the Council Chamber, 15 Station Road, Stone, on TUESDAY 1ST NOVEMBER, 2016 at 7.00pm when the following business will be transacted.
| 1. | To receive apologies for absence
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| 2. | Declarations of Interest and Requests for Dispensations
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| 3. | Representations from Members of the Public
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| 4. | To confirm as a correct record the Minutes of the Town Council Meeting held on the
4th October, 2016, Minute No’s. C17/046– C17/053(attached)
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| 5. | To receive the Minutes and decisions of the under mentioned Committees:
a) General Purposes Committee Meeting held on the 4th October, 2016, Minute Numbers GP17/069 – GP17/082 (attached) b) Planning Committee Meeting held on the 4th October, 2016, Minute Numbers P17/054 – P17/059 (attached) c) General Purposes Committee Meeting held on the 11th October, 2016, Minute Numbers GP17/083 – GP17/086 (attached) d) Planning Committee Meeting held on the 18th October, 2016, Minute Numbers P17/060 – P17/064 (attached)
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| 6. | Audit of Accounts 2015-16:
To note receipt of the External auditor certificate and opinion for year ending 31 March 2016 which reports an unqualified Audit (attached)
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| 7. | Local Government Transparency Code 2014
Openness of Public Bodies Regulations 2014 Information for Half Year Ending 30 September 2016 (attached)
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| 8. | To receive the forthcoming Civic Announcements (attached)
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| 9. | To receive the Town Mayor’s and Deputy Town Mayor’s Reports of Engagements (attached)
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Members of the public are welcome to attend the Council Meeting as observers. Persons attending should enter the Borough Area Office through the rear entrance door (adjacent to the car park). The Council Chamber is at the top of the stairs.
24th October, 2016
A meeting of the GENERAL PURPOSES COMMITTEE will be held in the Council Chamber, 15, Station Road, Stone on TUESDAY 1ST NOVEMBER, 2016 at 7:05pm or on the rising of the Council Meeting if later.
AGENDA
| 1. | To receive apologies for absence
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| 2. | Declarations of Interest and Requests for Dispensations
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| 3. | To receive the report of the County Councillors
– County Councillor P Jones – County Councillor I Parry
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| 4. | Representations from Members of the Public
To consider representations from members of the public on items to be considered at this meeting, in accordance with the Council’s scheme of public participation
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| 5. | To consider the Minutes and recommendations of the undermentioned Committees:
a) Tourism Sub-Committee held on the 18th October, 2016, Minute Numbers TTP17/008 – TTP17/013 (attached) i. To consider the Minutes ii. To consider the Recommendations contained in Minute Numbers TTP17/011, TTP17/012 and TTP1/013
b) Environment Sub-Committee held on the 18th October, 2016, Minute Numbers ENV17/001 – ENV 17/009 (attached) i. To consider the Minutes ii. To consider the Recommendations contained in Minute Numbers ENV17/004, ENV17/005, ENV17/007 and ENV17/008
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| 6. | Northesk Street Car Park
Receive a verbal report on the future of the car park.
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| 7. | Transfer of Services from Stafford Borough Council
Following the Council’s decision to discuss the transfer of services from Stafford Borough Council (General Purposes Committee minute GP17/047), to consider requesting that the area of land to the right of the service road on Westbridge Park should be transferred to the management of the Town Council.
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| 8. | Budget Monitoring – 30 September 2016
To consider the report of the Town Clerk (attached)
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| 9. | Consultations:
a) HS2 Phase 2a: West Midlands to Crewe:
b) The Plan for Stafford Borough Part 2 – Main Modifications Plan (copy attached)
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| 10. | Neighbourhood Plan
To consider approval of the updated Neighbourhood Plan for commencement of Regulation 14 consultations (attached).
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| 11.
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Bank Mandate
To consider removing previous Councillors from the bank mandate by passing the following resolution:
“The authorized signatories in the current mandate, for the accounts detailed in section 2, be changed in accordance with sections 5 and 6 and the current mandate will continue as amended.”
(Copies of sections 2, 5 and 6 are attached)
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| 12. | Grants
To consider an application for grant aid from Chuckle Productions Limited (attached)
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| 13. | Members’ Motions under Standing Order 4
Councillor M Williamson “I ask the Council to request the Clerk to write to London Midland thanking them for their gesture in painting our station signs with gold paint to celebrate the gold medal won by Joe Clarke in the recent Olympic Games held in Rio.” |
| 14. | Update from Working Groups:
a) Neighbourhood Plan Steering Group
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| 15. | To receive reports from Town Councillors on attendance at meetings of local organisations and outside bodies as a representative of the Town Council
Stone ATC – Mayor Age Concern Stone & District – Cllr’s Mrs C Collier, Mrs K Green Stone Town Band – Mayor Walton Community Centre – Cllr M Shaw Stafford & Stone Access Group – Cllr Mrs C Collier Stone Common Plott Trustees – Cllrs Mrs C Collier, G Collier, Mrs J Hood, R Kenney and M Shaw
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Members of the public are welcome to attend the General Purposes Meeting as observers. Persons attending should enter the Borough Area Office through the rear entrance door (adjacent to the car park). The Council Chamber is at the top of the stairs.
